Payments

Manages the process to create and print a payment batch or check run. New Batch:  Creates a new payment batch. When this button is clicked you must tag which invoices are to be paid. Tag Invoices:  For batches that are alre...

Tag Invoices for Payment In order to generate a payment batch, the first step is to tag  invoices  to include for payment. Tag only the invoices to be included in the check batch you wish to create. If you have multiple check ba...

Daily > Payment Batches If you have already tagged the invoices to pay, you will see your batch/es on this screen. If not, see  Tag Invoices for Payment . Click to highlight the payment batch to process and click the Process...

Prints check stub info for any check that exceeds the maximum number of lines available for printing on the stub. This page may be mailed with the check to show detailed payment information. To print/reprint the overflow stubs for a check ...

If a payment batch includes invoices expensed to multiple funds this optional setting will direct the system to auto-generate journal entry records for due to/from entries to move the cash credits to a primary payment fund. The following...

When paying vendors via EFT, the invoices are tagged, a payment batch created, and subsequently posted; see Process Payment . After a payment batch is posted, you must generate the ACH file and then transmit this file to the bank for payment ...

Creates a text file based on the checkbook’s selected positive pay format . This file is transmitted to the bank for verification that the bank will allow only checks included on this file to be processed for payment from the designated...

This is used to record a manual check or EFT that has already been issued. Before you can enter manual payment information, an A/P invoice must have already been entered for the vendor. You can record a manual payment from three different pl...

A check or EFT can be voided from one of two places: Go to the Daily > Void Payment. Select the checkbook and enter the check# to void. This is a quick way to void multiple checks, as you enter only the check number and the check inform...

If for any reason you have a gap in check numbers and you wish to record that fact you can use this to enter your unused check numbers into the accounting system. They will be created as a payment, but with no vendor, a zero amount, and marked a...

External Payments Settings > Accounts Payable > External Payments Import External payments can be imported to SGA for the purpose of check clearing. The payment can be import files from systems like payroll.   Name:...