Accounts Receivable Options

These are high level optional settings for your organization

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Settings > Accounts Receivable > Invoice Options

Default object type: If you wish, you can specify an object type to default on an entry screen.

Invoice Distribution method: Determines the default distribution method for invoice entry.

Receipt Distribution method: Determines the default distribution method for receipt entry.

Use invoices: Is invoice entry used?

Use transaction codes: Do you want to use transaction codes for receipt/invoice entry? A transaction code will assign the account# (and the object# if applicable). Transaction Codes are maintained in Records > Transaction Codes. Advantages for using Transaction Codes include:

• Use a shortened number for entry (instead of having to enter the full string account number).
• Use alpha characters (word codes) for entry rather than numbers.
• If this box is checked, you are not required to enter a Transaction Code in receipt and invoice entry. The distribution method on the entry screen may be overridden to enter the G/L account, Object number, etc.

Allow object entry: Determines if object numbers can be entered in A/R invoice entry. 

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Settings > Accounts Receivable > Receipt Options

Use receipt#: If this option is chosen, a receipt number will be auto-assigned when a receipt is entered. The receipt number will be entered as Reference Number.

Default next receipt#: The system-assigned receipt number can be overridden here. Otherwise the system will use the next consecutive number. 

Require a receipt#: Is this field required in receipt entry? (Rarely used)

Default print receipt upon entry: Do you want to auto-print a paper receipt upon each receipt entry. (Rarely used)  If form is set for 1-up, receipts will print a single copy on 8-1/2 x 11" paper; if form is set for 2-up, two receipts will print on a single sheet if an office copy is needed.

Margins: Allows adjustments to top/bottom margins on a printed form.