DEPOSITS

Always follow your YMCA's specific procedures.

1. Click “End of Shift”
2. Set the date range to the days being deposited
3. Reconcile each batch
   • Count the cash and checks 
   • Click the edit pencil
   • Compare the drawer total amount entered for each payment method to the amount in front of you
   • Correct the drawer total amount if needed
   • Record any variances by clicking “Over/Short” and entering the amount of the shortage or overage
   • Follow the procedure for VOID if needed for any payments 
   • Enter the deposit date
   • Enter the deposit reference using the format “123 MM/DD/YYYY” where 123 is the branch number
   • Check the “Reconciled” checkbox next to each payment type
4. Print “End of Shift” detail report, if needed to help with step 3 above
   • Click “Reporting” > Sign In using your regular SGA credentials
   • In the SGA Master Reports folder, select the Transactions folder, then “End of Shift” report
   • Click “Customize”
   • Select Branch and edit the date range to reflect the days that will be deposited
   • Click “Display” 
   • Click “Reports” > “Print”
5. Print “End of Shift by Deposit Reference” report
   • Follow steps 4a-4f above, but select the ““End of Shift by Deposit Reference” report
6. Prepare bank deposit
7. Take deposit to bank
8. Send a copy of the “End of Shift by Deposit Reference” report with the bank deposit ticket to the Finance Office.